Administrative Assistant 2021-007
East Liberty, OH 
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Posted 4 days ago
Job Description
Purpose
The Administrative Assistant will support clients and coworkers alike by ensuring that they are organized and successful business professionals in an office environment with structure and support.  The Administrative Assistant will serve in an essential role to the assigned business unit to ensure efficiency. 


Essential Functions*
  • Type, edit, and coordinate documents
  • Receive and process telephone calls, sort and coordinate mail, copy/laminate requests, travel requests, etc.
  • Coordinate and schedule meetings
    • Room reservations, calendar invites, food pick-up
  • Ensure logistics are handled for major meetings / events
    • Communication and follow-up with external vendors, partners, etc. in a professional manner
  • Coordinate travel arrangements and process expense reports post travel
    • Provide updates/follow-up when needed
  • Support external & internal customers
    • Requisition entry for purchasing

*TRC Inc. is an equal employment opportunity employer and is willing to make a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job.
**Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Other Duties and Responsibilities (Non-Essential Functions)
  • Generate meeting minutes and notes
  • Assist in special projects
  • Maintain and organize digital files
  • Support TRC Inc.’s Quality and EH&S (Environmental, Health, and Safety) efforts


Qualifications
  • High school diploma
  • Valid driver’s license
  • Efficient typing skills
  • Detail oriented organization and support for project managers
  • Epicor, Dynamics 365, and SharePoint experience preferred
  • Working knowledge of Microsoft Office Suite as listed:
    • Excel – initializing and maintaining formulas, pivot tables, VLOOKUP function
    • Word - mail merge, letterhead, labels, formatting
    • PowerPoint - formatting, editing, merging presentations
    • Outlook - scheduling meetings, reserving rooms, viewing others’ calendars, organization of emails, integrating  MS Teams
  • Demonstrated business writing, composition, spelling, grammar, and editing skills
  • Demonstrated communication and interpersonal skills
  • Demonstrated organization and problem-solving skills
  • Ability to work both onsite and remote as needed
  • Ability to read and comprehend verbal, written, and visual instructions

Working Conditions
  • Standard office, climate controlled environment
  • Possibility for remote work at times

Physical Requirements
  • Must be able to remain in a stationary position for an extended period of time
  • Ability to operate a computer and other office equipment
  • Ability to communicate with clients and coworkers

It is the policy of TRC Inc. to provide equal opportunity in all areas of employment practices, without regard to race, color, religion, national origin, sex, age, disability, sexual orientation (LGBTQIA+), veteran status, or any other reason prohibited by law.

 

Job Summary
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
Open
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